Agenda

Discuss format
- Whole events with conferences, game booths, etc. ? Or only the Awards Ceremony ?
  - Have to contact David Stark to tell him we're looking at other options than the Hub in Romandie but we might still be up to plan for conferences and booths and such.
- Categories (Most Anticipated, Best Student, Best Serious, Best Entertainment)
- Do we plan on selling tickets for people who can afford it ?
review venue options
- Swiss Game Hub - Zurich
Plan for a date range - last week of november would be best
Venue requirements
- Scene with about 100 people capacity
- Possibility to project videos on screen
- Possibility to stream the event online
- Food & drink available
- Public transit accessible
- Space for game booths
What funding options can we list?
- Loterie Romande
- Hasler Stiftung
- ProHel
- Cantons
- Ask some companies (Epic, Unity, SAE, Fun Plus)
- Schaffausen
- ...
What allies do we have to help us find venues, funds, hands, tools and volunteers?
- Wunderbad association (Geneva Gaming Convention)
- Gaming Federation
- Play don't Tell
- Schools (SAE Geneva & Zurich, LMDM, ZHDK?)
- SGH
- ESports federation
- ...
Budget: - Venue, obviously - Food and drink there - Tickets for public transit and sleep onsite for nominees / jury - Conferences - Jury members participation - Volunteers fee
Retroplanning:
- When do we want to decide on our final budget?
- When do we need to send applications for funds ?
  - 31th march is one deadline (Loterie Romande)
- When do we open applications for games ?
- We should need some volunteers to handle a bunch of the logistic on site, we have to hire them at some point, when ?
- When do we start looking for a jury, for conference givers ?
- When do we start promoting the event, making it public, sending presskits and invites to people ?
Decide on a communication medium (Discord channels is enough? should we tag each other to get attention? How would we like to communicate and work betwween ourselves)
Reponsibilites to take upon:
- Contacting venues to get an offer
- Contacting allies to get them in the loop
- Contacting David Stark to discuss sharing the events for conferences get him in the loop, if he still wants to do it outside of the SGH
- Start working on an fund application template
- Start writing a proper planning that we can all access
- Plan for our next meeting and what should be done until then
- ...
To do later:
- Hire a jury
- Hire conference givers
- Find food and drink
- Public voting for nominees
- Making the forms for volunteers and games applications
- Making the public voting form
- Promoting the event (socials and newsletter, inviting people, making and sending presskits)

Attendees

Alex Marco Tim

Luciana absent Qui absent and excused

Conference

A bit risky ? Doing it in the same time frame

Location

Zurich is easiest to organize and gather gamedevs to, we should try to do it for a first live event edition there to mitigate risks.

Respos

Tim and Luciana to make a list of theaters that could host the events and contact them to get an offer and their available dates. Luciana has another venue in mind which could be nice.

Find a board game association

Nominees

4 nominees per category Let public suggest games for nomination and then ask the devs for the necessary resources

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